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How to Use the Online Catalog - Health Sciences Library - New York Medical College


How to Use the Online Catalog
From the library’s home page click on the link for the 

When the first page opens the Basic Search screen will be displayed. For more advanced searching select Advanced or Power searching located on the green bar near the top of the page.

For information on searching select the links below:

To search for a book using Basic Search
To search for a journal using Basic Search
To find journals in a particular field using Basic Search
To find e-books in a particular field using Basic Search
Advanced Search
Power Search
Limit your search
Sort your results

Create a list of selected search results

What do I do if my barcode has expired?

 

To search for a book using Basic Search to the top

1. In Basic Search the default index is General Keyword, which will search author names, titles, and subject fields simultaneously for the search term you enter. To perform a more specific search, you can change the index by clicking on the drop-down menu.

Select an appropriate index from the drop-down menu depending on whether you want to search by author’s name, book title, or subject.

Notice that you have choices like Title Browse and Title Keyword. The browse feature will let you see where your search term falls in an alphabetical index of catalog entries. The keyword feature will find any records that contain your search term(s).

2. Once you have selected an index, enter a search term and click on GO.

At this point your results may contain other materials besides books. You can limit your search to particular collections of materials. Your results are displayed chronologically by accession date (the date that the materials were added to the library). You can sort your results so that they are displayed differently.


Interpreting the Results:

3. The results of your search will be displayed in a list. To view a record, click on the title. If your search results in only one item, the record for that item will be automatically displayed.

Each record provides information on the item including author(s), subject(s), and publication date. Each record has Copy/Holding Information that tells you in which collection the book is held, the call number, and whether the book is checked in or out. If you need help finding the book, please ask the Reference staff.

4. As you search you can create a list of selected search results.

5. If you do not see the title that you are looking for, the Library does not hold this book. To obtain a book or a chapter of a book that the library does not own, you must order the book or chapter through the Interlibrary Loan Department.

 

To search for a journal using Basic Search to the top


1. Select Journal Titles Browse from the drop-down menu.

2. Enter the name of the journal in the search box. The MEDLINE abbreviation of the journal title is also acceptable for some journals.

3. Click on GO.

Note: if you are unsure of the exact journal title, it is better to choose Title Keyword from the drop-down menu and enter the title words that you are sure of. You can then limit your search to the periodicals collection.


4. The results of your search will be displayed. If you do not see the title that you are looking for, the Library does not hold this journal either in print or electronically. To obtain an article from a journal that the library does not own, you must order the article through the Interlibrary Loan Department.

5. The results list may show more than one entry for a journal. We are starting to condense multiple records into a single record. However, in many cases there are still separate records for print and electronic holdings of a journal.

Electronic records are sometimes marked with the designation [electronic resource]. Not all electronic records are marked this way. You may have to click on each result to locate the electronic record.

All electronic records contain blue hyperlinks leading to the journal's full text. These links always come in pairs. The first link of the pair is the link for on-campus access. The second link of the pair is the link for remote access.

When there is more than one pair of links, it is because we are supplied with the full-text of a journal from more than one vendor. Often the date coverage is different for each vendor. Read the record carefully to determine which hyperlink covers the date you are interested in. If you need more information on e-journals, see the Library’s tip sheet on Finding Full Text.

6. To determine the Library’s print holdings, locate the record that contains the Subscription Summary. The subscription summary will tell you the journal’s status (whether it is currently received or not), the number of copies the library currently receives, and provide you with holdings information.

7. Look under Main run for the volume and year that the Library’s holdings start. If the Library no longer receives this journal, you will also see the volume and year that the library’s holdings end. If the library continues to receive issues, the start date and volume number will be followed by a dash. Note that in most cases all of the individual issues that the library holds are not listed. If you want to be sure that the Library holds a particular issue, please ask at the Reference Desk.

8. As you search you can create a list of selected search results.


To find journals in a particular field using Basic Search to the top

1. Leave the index on the default General Keyword.

2. Enter a keyword and the phrase "AND periodicals" in the search box.

3. Click on GO.

 

To find e-books in a particular field using Basic Search to the top

1. Leave the index on the default General Keyword.

2. Enter a keyword and the phrase "AND electronic resource" in the search box.

3. Click on GO.

4. Under Limit by, choose Coll: Books.

5. Click on GO.

Some results will contain monographic serials, rather than just e-books. You can also get a list of e-books by Clerkship under the School of Medicine on the Library's Informatics Page.

 

Advanced Search   to the top

Advanced Search allows you to enter search terms, limit your search, and sort your search all on one screen.

1. Click on Advanced Search.

2. Enter your search terms.

Note that some search fields are incompatible with others. You cannot use more than one browse field. You cannot fill in both a browse field and another type of field.

3. Select a limit from the drop-down menu.

4. Select a sort option from the drop-down menu.

5. Click on GO.

 

Power Search to the top

Power Search allows you to search using combinations of keywords. You can use multiples of the same type of keyword or more than one type.

1. Click on Power Search.

2. In the first row, select an appropriate index from the drop-down menu.

Note that some search fields are incompatible with others. You cannot use more than one browse field. You cannot use a browse field and another type of field together.

3. Type a search term into the search box.

4. Choose AND, OR, or NOT from the next drop-down menu, depending on how you want to logically join your search terms.

5. In the second row and subsequent rows, repeat the first 4 steps until your entire search is built.

6. Select a limit from the drop-down menu.

7. Select a sort option from the drop-down menu

8. Click on GO.

 

Limit your search to the top

The option to limit your search is available in Basic Search after you perform a keyword search, when viewing the results. It is also available in Advanced and Power modes.

1. Click on the drop-down menu beside Limit by and choose the collection that you would like to limit your search by.

2. Click on GO.

Note: if you are limiting your search results to books, there are several book collections at the Health Sciences Library. Besides the general Books collection, books can be in the Reserve collections (2 hour, 1 day, 3 day), in the Reference collections, or in a special collection.

If you are limiting your search results to journals, choose the collection Periodicals.

 

Sort your results to the top

The option to sort your results is available in Basic Search after you perform a keyword search, when viewing the results. It is also available in Advanced and Power modes.

1. Click on the drop-down menu to the right of Sort by and select the criteria by which you want to sort the results.

2. Click on GO.

 

Create a list of selected search results to the top

As you perform searches you can create a list of items that are of interest to you. Note that if you perform a keyword search you can add items directly from the results list. If you perform a browse search you must display the record before the Add to my list option will be available.

1. Perform your search.

2. Click on Add to my list.

3. Notice that the My List icon at the tip of the screen displays the number of items on your list.

4. Click on My List to see your list.

5. You can edit your list, save it to disk, or e-mail it.

 

What if My Barcode has Expired?

1. Please call the Access Services department at (914) 594-4201 to have your barcode reactivated.

 

Updated by D. Crooke. 5/15/06

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